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Library Catalog Help

Frequently Asked Questions and How-to guide for using Getty's Library Catalog.


How do I request a book? 

Approximately 80% of the General Collection must be requested through the Library Catalog because the materials are housed in various locations (Library Annex, Storage, and several departments/areas across the Getty campuses). Approximately 20% of the General Collection materials are located in the open stacks on Plaza, L2, and L3 levels in the Research Library. Library materials are housed in various locations. Please contact the Reference Desk if you are not able to request material in the Library Catalog.

If a book is in Special Collections, please make a Special Collections Reading Room appointment by calling the Reference Desk 310-440-7390, stopping by the Reference Desk Monday – Friday 9:30 a.m. – 5:00 p.m. or submitting a Library Request Form.

Requesting Special Collections materials through the Library Catalog does not confirm a Special Collections Reading Room appointment.

  1. Sign in with your patron ID number

  2. Complete your search

  3. Select desired title

title with Picasso circled

  1. Select Request on the left side of the screen on detailed record

request with Request button circled

  1. Select Request in the request section

    (Depending on the record, there are two places Request can be. Example 1: top of request section; Example 2: On the right side of the request section.)

    Example 1:

example 1 with Request link circled

Example 2:

example 2 with Request link circled

  1. Select SUBMIT to finalize the request

    (If the Material Type and Terms of Use fields are blank, please leave the fields blank and proceed with your request.)

request with Submit button circled

  1. When a request is successfully submitted you will see “Request placed” on the screen.

request with request placed circled

  1. You may also go to My Account to confirm that your request was placed.

    • Select your name

    • Select My Requests

      Your request items will appear in the requests list.

request with Picasso circled


How do I request a periodical or journal issue?

If a periodical or journal is in Special Collections, please make a Special Collections Reading Room appointment by contacting the Reference Desk 310-440-7390, stopping by the Reference Desk Monday – Friday 9:30 a.m. – 5:00 p.m. or submitting a Library Request Form.

Requesting Special Collections materials through the Library Catalog does not confirm a Special Collections Reading Room appointment.

  1. Sign in with your patron ID number

  2. Complete your search

  3. Select desired title

title with HAPI circled

  1. Select Request on the left side of the screen on detailed record

    request with Request circled

  2. Navigate to desired journal issue by using Volume/Box down drop list or selecting a page from the records results and then select your desired issue

    journal with volume and navigation circled

  3. Select Request (This example is for issue 1990)

    request with Description, date, and request circled

  4. Select SUBMIT to finalize the request

form with Submit circled

  1. When a request is successful the text on screen will indicate “Request placed”

Request placed circled

  1. You may also go to My Account to confirm that your request was placed.

    • Select your name

    • Select My Requests

      Your request items will appear in the requests list.

My Account with HAPI circled


How do I request a box/flat file/roll from an archive with a finding aid?

  1. Sign in with your patron ID number

  2. Complete your search

  3. Select desired title

Ada Louise Huxtable papers title circled

  1. Select “Connect to finding aid for….” in the detailed record

    Connect to finding aid for the Ada Louise Huxtable papers circled

  2. In the finding aid, locate the material you need and make a note of the box number

95 boxed

  1. Return to the Library Catalog, by selecting “catalog record” at top of finding aid

    catalog record link circled

  2. Select Request

    Request button circled

  1. Navigate to box number by using Volume/Box down drop list and then select your desired box number

Request Volume/Box All circled

  1. Select “Special Collections…” (This example is for Box 95)

Request Special Collections circled

  1. Select Request

Request Volume/Box Box 95 boxed and Request circled

  1. Select SUBMIT to finalize the request

Request form with Submit button circled

  1. When a request is successful the text on screen will indicate “Request placed”

Request placed circled

  1. You may also go to My Account to confirm that your request was placed.

    • Select your name

    • Select My Requests

Your request items will appear in the requests list

My account with Ada Louise Huxtable papers Box 95 circled

Special Collections Reading Room appointments: Special Collections and archival material must be consulted by appointment in the Special Collections Reading Room (which is open Monday – Friday, 9:30 a.m. – 5:00 p.m.). In order to properly view oversize items which are designated with an asterisk(s) (e.g., box 825*, flat file 526**), additional space in the Special Collections Reading Room will need to reserved.

Requesting material through the Library Catalog does not confirm a Special Collections Reading Room appointment.

Restricted-use items: Some items may be restricted and are therefore unable to be requested through the Library Catalog.

Audiovisual materials: Select the items identified as "Use Copy"; original and master recordings do not circulate. If there is not a use copy available, then a request must be submitted to have the item reformatted into a digital copy. Digitization may take up to 8-10 weeks to complete.

For assistance with restricted-use items, audiovisual material digitization and other materials in addition to making an appointment in the Special Collections Reading Room, contact the Reference Desk at 310-440-7390 or stop by Monday – Friday, 9:30 a.m. – 5:00 p.m. You may also submit a Library Request Form.

How do I request a box/flat file/roll from an archive without a finding aid?

  1. Sign in with your patron ID number

  2. Complete your search

  3. Select desired title

Ricardo de Robina papers circled

  1. Select Request on the left side of the screen of the detailed record

    Ricardo de Robina papers with Request button circled

  2. Navigate to box number by using Volume/Box down drop list and then select your desired box number

Volume/Box circled

  1. Select “Special Collections…” (This example is for Box 1)

Volume/Box and Special Collections circled

  1. Select Request

    Volume/Box Box 1 circled

  2. Select SUBMIT to finalize the request

form with Submit button circled

  1. When a request is successful the text on screen will indicate “Request placed”

Request placed circled

  1. You may also go to My Account to confirm that your request was placed.

    • Select your name

    • Select My Requests

      Your request items will appear in the requests list.

      My account with Ricardo de Robina papers Box 1 circled

Special Collections Reading Room appointments: Special Collections and archival material must be consulted by appointment in the Special Collections Reading Room (which is open Monday – Friday, 9:30 a.m. – 5:00 p.m.). In order to properly view oversize items which are designated with an asterisk(s) (e.g., box 825*, flat file 526**), additional space in the Special Collections Reading Room will need to reserved.

Requesting material through the Library Catalog does not confirm a Special Collections Reading Room appointment.

Restricted-use items: Some items may be restricted and are therefore unable to be requested through the Library Catalog.

Audiovisual materials: Select the items identified as "Use Copy"; original and master recordings do not circulate. If there is not a use copy available, then a request must be submitted to have the item reformatted into a digital copy. Digitization may take up to 8-10 weeks to complete.

For assistance with restricted-use items, audiovisual material digitization and other materials in addition to making an appointment in the Special Collections Reading Room, contact the Reference Desk at 310-440-7390 or stop by Monday – Friday, 9:30 a.m. – 5:00 p.m. You may also submit a Library Request Form.


How do I cancel a request?

  1. Sign in with your patron ID number

  2. Select your name

  3. Select My Requests

  4. Select X CANCEL for item you would like to cancel.

    Cancel circled

  5. Select CANCEL IT

    Cancel It circled

Why do I have an item checked out to me that I did not request?

This can occur because multiple items or collections are housed within the same box or they are bound together. If this is the case, all items in a box or that are bound together must be checked out to you, including the items you did not request.

I am experiencing request issues, what do I do?

Be sure you are signed in with your patron ID. Try another internet browser. If the issue still persists, contact the Reference Desk at 310-440-7390 or stop by Monday – Friday, 9:30 a.m. – 5:00 p.m. You may also submit a Library Request Form.


Recall an item

If you would like to recall an item, simply request the item. There is no function called “recall” in the Library Catalog. Library staff will process your request by retrieving the item from the researcher who currently has the item and it will be checked out to you.


Receive a recalled item

You will receive the item within 6 days, with some exceptions. Special Collections items will be retrieved closer to your Special Collections Reading Room appointments. You will not be notified when your item is ready. However, you can review your loans in My Account to determine if the item has been checked out to you.